Order confirmations, invoices and labels in every customer's format
Interform helps wholesalers and distributors send the right document to every customer, from one ERP or several. Order confirmations, invoices, e-invoices, delivery notes and labels are produced, routed and delivered automatically, in the format each customer expects.
Industry overview
Distribution runs on documents. Every order creates an order confirmation, a pick list, a delivery note, a label and an invoice. Every customer has its own rules for how it wants to receive them: its own layout, a PDF by email, a print, or an e-invoice. With thousands of orders a day, keeping each format right by hand is not possible. E-invoicing mandates add pressure: B2B invoices in Germany, France and Belgium must now, or soon, be sent in structured formats.
Interform takes the output logic out of the ERP and puts it in one place. Each customer's layout, channel and format is set once and applied to every document automatically. For warehouse and shipping output, see Transportation, Logistics & Warehousing.
Typical outputs include
Order confirmations and quotations
Invoices, credit notes and e-invoices
Pick lists, delivery notes and packing lists
Product, shelf and carton labels
Customer statements and payment reminders
Customer emails with documents attached
The Interform advantage
Interform gives distributors one output platform that sits beside the ERP. Your team controls layouts, routing and delivery without changing the ERP, and every customer gets documents in the format agreed with them.
Solution benefits:
- One place for every customer's layout, channel and format
- Works with SAP, Infor, Microsoft Dynamics, IBM i and in-house ERP systems
- Automates printing, emailing, e-invoicing and archiving
- Produces e-invoices in PEPPOL BIS, XRechnung, ZUGFeRD, Factur-X and OIOUBL
- Handles thousands of documents a day, each in the format the customer expects
Customer-specific documents
Set the layout, language, channel and format for each customer once. InterformNG2 applies it to every order confirmation, delivery note and invoice your ERP sends.
Capabilities include:
- Route each document by customer, country, branch or document type
- Choose the channel per customer: email, print or structured file
- Customer-specific layouts and languages from one set of templates
- Combine several documents into one email per customer
- Add data and images from other systems, such as product information
- Archive a copy of every document sent
E-invoicing
Produce structured e-invoices from the same ERP data that creates your invoices today, so you can meet the mandates in Germany, France and Belgium without rebuilding your invoice process.
Capabilities include:
- PEPPOL BIS, XRechnung, ZUGFeRD, Factur-X and OIOUBL
- Validation of e-invoices before they are sent
- Hands e-invoices to your chosen PEPPOL access point
- PDF and e-invoice from the same ERP data
Labels and warehouse documents
Print labels and warehouse documents at the right printer, at the right site, when the ERP or WMS triggers them.
Capabilities include:
- Route labels to the correct printer by site and station
- Supports label printers such as Zebra
- Pick lists, delivery notes and packing lists from one set of templates
- Barcodes on labels and documents
Volume and control
Built for daily volumes in the thousands, across every branch and printer.
Capabilities include:
- Start workflows from text and XML files in monitored folders
- Real-time monitoring of output, so failures are found early
- Runs on IBM i, Windows and Linux
- Layout changes without ERP development
Customer stories
Distributors running on InterformNG2
Rexel Germany automates more than 1,500 order confirmations a day
Order confirmations, labels and internal notifications are produced automatically, in customer-specific formats.
Read the case study
TW Metals retires a legacy output system and takes control in-house
More than 16,000 outputs a week - labels, customer documents, reports and emails - built and maintained by its own team.
Read the case studyReady to send every customer the right document?
Talk to us about your order and invoice output, or download InterformNG2 and try it yourself.