[Updated February 2025]
How do you actually drive business with Output Management? That is a good question, I have heard several times – So today I will try to answer every aspect of that question.
Many companies today struggle with the new technological trends, industry standards, and ever-changing rules and regulations that impact how they manage their various forms of output. These can include diverse output formats, document design, distribution conditions, and marketing components. For some companies, an Output Management system is an answer they have been looking for.
What is Output Management?
Output Management systems help businesses manage the entire process of creating, designing, and delivering all of the information to be sent from ERPs or other IT systems, generally with much greater efficiency than alternate methods. An Output Management system enables companies to send the correct information, in the right format and design, to the right recipient at any given time. In other words Output Management is handling criticial business infrastructure.
Many companies choose to use their default ERP output solution. However, these default tools are often very inflexible and can be difficult to maintain in a competitive and international market. This applies both to creating AND mainting documents or processes. Some ERPs offer fragmented solutions for each type of output format which is often costly and time-consuming to support.
Benefits of Using an Output Management System
There are several benefits of using an Output Management system. By using an advanced Output Management system like InterFormNG2, a company can centralize its output from a diverse collection of devices and platforms, eliminate duplicated workflows, and accommodate both customer demands and industry regulations.
With InterFormNG2 you can:
- Create customer-facing documents with unique designs
- Generate informative, structured, and branded documents and reports
- Form customer-specific messaging and product information
- Eliminate printing and shipping costs by delivering and distributing data electronically
- Raise the level of service and support with a wide range of smart document features
Output Management combines distribution features with a wide variety of output channels allowing you to manage everything from PDF, label, and laser printing to sending faxes and emails. It’s fully customizable, so you set the standards, choose the rules, and set the conditions for your specific workflow.
Is Output Management Right for Me?
Whether you want to send personalized PDFs to your customers, create bar codes, structure your internal printer flow, construct marketing materials, or integrate external links into all your customer-facing documents, an Output Management system can help you do it.
Using an Output Management system also reduces costs and adds value by making your workflow more efficient and strengthening your brand identity across channels.
Hence, if you’re frustrated by your inflexible ERP system and a reliance on expensive programmers, a professional Output Management system may be right for you.
If you want to read more about the savings, both the direct and indirect ones I recommend you reading our blogpost on that: What’s the ROI on an Output Management solution.
Reach out to us
Fill out the form and we will contact you right away, to see if a professional Output Management system may be right for you – or contact your ERP-consultant to hear more about InterForm.